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SP.09.06
December 8, 2008

UNIVERSITY OF ILLINOIS
URBANA-CHAMPAIGN SENATE

University Statutes and Senate Procedures
(Final; Action)

SP.09.06          Revision to the Bylaws, Part D.6 – Committee on Committees

BACKGROUND
The Sixth Senate Review Commission Final Report recommended “…that during the 2007-08 year, all Senate committees conduct a review of their charge, their operations, their staffing, and their titles, to determine if revisions to any of these might be appropriate.”

The Senate Committee on Committees has completed this review and recommends the following changes.  They believe the changes more completely represent their charge.

At the request of the Committee on Committees, the University Statutes and Senate Procedures Committee (USSP) also examined paragraph (c) 3, and agreed that its meaning was unclear and the language was difficult to follow. To resolve these problems, USSP has proposed deleting the entirety of existing paragraph (c) 3, and replacing it with a series of subparagraphs as reflected in the proposal below.

RECOMMENDATIONS
The Senate Committee on University Statutes and Senate Procedures and the Senate Committee on Committees recommend approval of the following revisions to the Bylaws.  Text to be deleted is indicated in [square brackets] and text to be added is underscored.

PROPOSED REVISIONS TO THE BYLAWS, PART D.6


6.  Committee on Committees

(a) Duties

The Committee shall nominate the Chair and Vice-Chair of the Senate Executive Committee and appropriate numbers of persons to serve on standing and ad hoc committees of the Senate, and on other University bodies of which members are designated by the Senate

(b) Membership

The Committee shall consist of:

  1. Five senators who are members of the faculty electorate at the time of the election, with no two from the same college, school, institute, or similar unit; and
  2. Three senators who are members of the student electorate, with no two from the same college, school, institute, or similar unit, and at least one of whom shall be an undergraduate and at least one of whom shall be a graduate or professional student; and
  3. One academic professional member selected by the Council of Academic Professionals; and
  4. The Clerk of the Senate or the Clerk’s designee (ex officio).

(c) Nomination and Election of Faculty and Student Members

  1. Nominations for the Committee on Committees shall be made by the incumbent Senate Executive Committee.  Nominations may also be made for faculty committee positions by faculty senators, and for student committee positions by student senators.  Each nomination shall be accompanied by the consent of the nominee.
  2. If necessary, a preliminary ballot shall be held to reduce the number of faculty or student nominees, as the case may be, to twice the numbers of positions to be filled.  In any such preliminary ballot, each student senator may vote for as many student nominees as there are student committee positions to be filled, and each faculty senator may vote for as many faculty nominees as there are faculty committee positions to be filled.  Cumulative voting shall not be allowed.
  3. [The final election shall be by ballot.  Unless fewer persons were nominated, the final ballot shall contain the names of twice as many faculty senators and twice as many student senators as there are faculty positions and student positions, respectively, to be filled, and among the students named there shall be at least two undergraduates if an undergraduate is to be elected and at least two graduate or professional students if a graduate or professional student is to be elected.  If there was a preliminary ballot, the names on the final ballot shall be those of the nominees receiving the highest numbers of votes.  However, with respect to either the faculty nominees or the student nominees, the names on the final ballot from any college, school, institute, or similar unit shall not exceed one if fewer than three committee positions are to be filled, or two if more than two committee positions are to be filled.  The names of persons barred from the final ballot by this provision shall be disregarded in determining which nominees received the highest numbers of votes on the nominating ballots.]
    • (a) The final election shall be by ballot.
    • (b)The final ballot shall contain the names of at least twice as many faculty senators as there are faculty positions and at least twice as many student senators as there are student positions to be filled.  Among the students named, there shall be at least two undergraduates if an undergraduate is to be elected and at least two graduate or professional students if a graduate or professional student is to be elected.
    • (c)If there was a preliminary ballot, the names on the final ballot shall be those of the nominees receiving the highest numbers of votes on that preliminary ballot.
    • (d)With respect to either the faculty nominees or the student nominees, the names on the final ballot from any college, school, institute, or similar unit shall not exceed one if fewer than three committee positions are to be filled, or two if more than two committee positions are to be filled.
    • (e)In determining which nominees received the highest numbers of votes on the nominating ballots, the names of persons who would be barred by subparagraph (d) shall be disregarded.
  4. On the final ballot each senator may vote both for as many faculty nominees as there are faculty positions to be filled, and for as many student nominees as there are student positions to be filled.  Cumulative voting shall not be allowed.  The faculty nominees and the student nominees receiving the highest numbers of votes shall be elected, except in cases where subsection (b) Membership above would thereby be violated.
  • Chair
  • The Committee shall elect its own chair.


    University Statutes and Senate Procedures
    William Maher, Chair
    H. George Friedman
    Peter Loeb
    Patrick Lynch
    Vera Mainz
    Anna-Maria Marshall
    Ann Reisner
    Elyne Cole, Ex officio (designee)
    Robert C. Damrau, Ex officio
    Larry Mann, Observer